Processing of (personal) data by the entity in charge of the online application process

ENGLISH:

Data protection information for applicants (Art 13 & 14 GDPR)
We are pleased that you are interested in us and that you are applying or have applied for a position in our company. We would like to provide you with the following information on the processing of your personal data in connection with your application.

Who is responsible for data processing?
The controller within the meaning of data protection law is

pragmatic minds GmbH 
Stuttgarter Str. 45
73230 Kirchheim unter Teck

You can find further information about our company, details of the authorised representatives and other contact options in the legal notice on our website: https://pragmaticminds.de/impressum.html

Which of your data do we process? And for what purposes?
We process the data that you have sent us in connection with your application in order to check your suitability for the position (or any other open positions in our companies) and to carry out the application process.

What is the legal basis for this?
The legal basis for the processing of your personal data in this application procedure is primarily Section 26 BDSG in the version applicable since 25 May 2018. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permitted.
Should the data be required for legal prosecution after completion of the application process, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 para. 1 lit. f) GDPR. Our interest then lies in the assertion or defence of claims.

How long will the data be stored? 
Applicant data will be deleted after 4 months in the event of a rejection.
In the event that you have consented to your personal data being stored for a longer period, we will transfer your data to our applicant pool. There the data will be deleted after two years.
If you have been accepted for a position as part of the application process, the data will be transferred from the applicant data system to our personnel information system and stored for the duration of the employment relationship.

To which recipients is the data passed on?
We only use cloud-based software tools for the application process. External service providers work for us for IT support and provision and may also gain knowledge of your personal data in connection with the maintenance and care of the systems. We have concluded a so-called order processing agreement (AVV) with all service providers and cloud services, which ensures that data processing is carried out in a permissible manner.
Your applicant data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally in analogue form to the department managers responsible for the respective open position. The next steps are then agreed. Within the company, only those persons have access to your data who need it for the proper course of our application procedure.

Where is the data processed?
The data is processed exclusively within the IT systems of pragmatic minds GmbH and is not forwarded to third parties.

Your rights as a ‘data subject’
You have the right to information about the personal data we process about you.
In the case of a request for information that is not made in writing, we ask for your understanding that we may then require proof from you that you are the person you claim to be.
Furthermore, you have a right to rectification or erasure or to restriction of processing, insofar as you are legally entitled to this and it does not directly affect the maintenance of the employment relationship and proper accounting (e.g. to the tax office).
You also have the right to object to processing within the scope of the legal requirements. The same applies to the right to data portability.

Our data protection officer
We have appointed an external data protection officer in our company. You can reach him using the following contact details

pragmatic minds GmbH 
Attn: Data Protection Officer ITtechNews Michael Hohl 
E-mail: datenschutz@pragmaticminds.de

Right to lodge a complaint
You have the right to complain to a data protection supervisory authority about the processing of personal data by us.

The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg 
Postfach 10 29 32
70025 Stuttgart 
Königstraße 10a
70173 Stuttgart
Tel.: 0711/61 55 41 - 0 
Fax: 0711/61 55 41 - 15 
E-mail: poststelle@lfdi.bwl.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.